Administer Attendance
The Attendance Dashboard provides an overview of attendance performance over time, supports completion of active attendance sessions, and generation of attendance signature logs.
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The Attendance Dashboard provides an overview of attendance performance over time, supports completion of active attendance sessions, and generation of attendance signature logs.
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The performance and attendance history over the last 30 days will be presented when navigating to the Attendance home page. You can change this time frame by clicking the "Timeframe" dropdown. Additional choices include "Year to Date" and "All Time."
The Historic Performance section of the Attendance Dashboard provides an overview of key metrics and attendance sessions for the selected timeframe.
An "attendance session" refers to scheduled content that includes the attendance option. The attendance session begins on the call to action start date and ends when the call to action expires.
Summary Metrics are displayed in a vertical column on the left-hand side of the Historic Performance section. These metrics include:
Logged: Percentage of eligible Team Members that logged attendance
Attend: Percentage of Team Members who logged attendance that indicated they attended the discussion
Quiz: Average quiz score
The chart in this section displays all attendance sessions in the chosen timeframe. The bar represents the Logged performance for the attendance sessions. Individual points represent Attendance and Quiz performances. Hover over any bar/point to see a summary of that attendance session. The summary includes the Topic, Call to Action Date Range, and Logged, Attend, and Quiz values.
The Attendance History section of the Attendance Dashboard provides a tabular view of each attendance session in the selected timeframe. The Topic, Call to Action Date Range, Eligible Team Members, and Logged, Attend, and Quiz results are displayed for each attendance session. The Topic will appear in bold if the attendance session is active.
There are several actions available for each attendance session.
When logging attendance, there are two types of quizzes that are available: comprehension and topic.
The comprehension quiz is presented to Team Members when logging attendance if the content includes comprehension questions and the attendance option was chosen when configuring content options associated with the content quiz (see the section on Using the Quiz Associated with Content in the Content Options guide for more information).
In this case, the quiz result will be presented as a button in the Attendance History. Click this button to see an overview of the quiz results.
If a comprehension quiz is not used, the Team Member will be asked to identify the discussion topic associated with this attendance session. In this case, the quiz result on Attendance History will not be a clickable element.
The Not Logged Report Settings dialogue presents an alphabetical list of Locations that are within the scope of the active attendance session and includes Team Members who have not yet logged their attendance. You can choose to include or exclude a Location from the report by clicking the checkbox in the "Include?" column.
There are two ways that the Not Logged Report can be delivered:
Dynamic Link
Send a Team Lead a link that, when clicked, displays a dynamic report (the information is automatically updated as Team Members log their attendance). The Team Lead dropdown defaults to the Location Lead optionally configured in Maintain Locations within Manage My Organization. If no Location Lead is configured, click the Team Lead dropdown and choose a Team Lead to receive the link. Click the "Send Report Link" button to generate notifications to the chosen Team Leads. Note that all Included Locations must have a Team Lead chosen before the "Send Report Link" button will be enabled.
Download
The log (in .pdf format) will automatically download to your browser. Depending upon how many Locations (and the number of Team Members in each) are included in the log, the report generation process may take a few moments.
The Team Member Detail shows the status of the Team Member's attendance session, whether attendance was logged, and if the Team Member attended the discussion about the topic.
The following are the status icons and their meaning:
If a button appears in the Quiz column, click to see the Team Member's quiz results.
The Not Logged report provides a list of Team Members who have not yet logged their attendance for an active attendance session. Click beside an active attendance session to launch the Not Logged Report Settings dialogue.
Click the icon to download the Not Logged report in .csv format directly to the browser.
Click to launch the Signature Log dialogue. Select the Locations to include in the log and click the "Generate Log" button.
Click to show Location Details for the attendance session.
When Location Details is activated, a tabular list of Locations and the attendance metrics for each location are displayed. Similar to the Attendance History section, if a button appears in the Quiz column, click to see the Quiz Results overview for the associated Location. Click the icon to show an alphabetical list of all Team Members eligible for the attendance session and the status of each (the icon will turn green). Click the icon again to hide the Team Member detail.
Not Logged
In Process
Logged
Click the icon in the upper right-hand corner of Location Details to close this view.
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